Creating earning codes

Follow the instructions below to set up all the earning codes that employees use in e-timecard.

To create an earning code

1. From the JAMIS Administration home page > Setup tab, under Master Files, click Earning codes. Or, from the top of any JAMIS Administration screen, click Master Files > Earning Codes. The Earning Codes (user-defined label) screen appears.

2. Click Add. In the bottom section of the screen, earning code entry fields appear.

3. Enter up to six characters in the Earning Code (user-defined label) field.
   
   Caution: If you are integrated with Deltek System 1, do not enter more than three characters for the Earning Code, because the corresponding field in Deltek—PR-ASCI-DT-PAY-TYPE—allows only three characters.

4. Enter up to 15 characters for a Description.

5. Click on the dropdown arrow for Type and select one of the following options.

• Benefits

• Deduction

• Earning (non-hourly earnings)

• Payroll Earning (hourly earnings)

• Pre-Tax Deduction

• Taxes

6. Click the dropdown arrow for Earning Class and select an option from the list.

7. In the Status field, select Active.

8. Select an option from the Use when Period Status is dropdown list to indicate the time card period statuses for which employees can use the earning code.

9. From the Rank dropdown list, select Primary, Secondary, or Special.

10. If you wish, enter defaults for job number and cost element to default onto employee time cards.
    
    Note: If you enter a job number, you are required to enter a cost element.

11. Enter a default job assignment code if desired.

12. If you make an entry for cost element, then you can click the Use Employee Cost Element check box if you want the cost element to default from the employee record, even if the job defaults from the earning code.

13. Click the Include in Straight Time check box if you want e-timecard to use this code in the straight time calculation.

14. Click the Used for Holidays check box if you want employees to charge to the same earning code for holidays as they do for regular time.

15. Click the Protect Default Job and Cost Element check box if you want to restrict employees from changing the default job and cost element for this earning code. This applies both to codes that the employee enters manually such as vacation and sick, and to holiday codes that appear automatically.
    
    Hint: If you select this check box, then the employee can change the earning code any time, but s/he cannot change the job/cost element unless s/he first changes the earning code to one that doesn’t have a default job/cost element.

16. Check the Exclude from Proration box if you want to exclude the earning code from proration calculations.

17. Select one of the following options from the Check Accrual Balance dropdown list to indicate whether e-timecard validates employees’ entries to this earning code against their available accrual balance.

18. Yes: e-timecard displays the employee’s available accrual balance and validates his/her entries against that balance.

19. No: e-timecard neither displays nor validates the employee’s accrual balance for the earning code.

20. Display Balance: e-timecard displays the employee’s available accrual balance on the time card, but it does not validate his/her entries against that balance.

18. Click Update to commit your earning code entries.