Creating time card profiles for flexible work days

Companies using flexible work days validate hours worked based on a period total rather than daily totals.

When you enter hours in the total field without entering hours in the daily fields, you allow employees to work a flexible week. e-timecard does not issue error messages to employees during daily time card entry.

To create the profile header for flexible work days

1. From the JAMIS Administration home page > Setup tab, under Time Card Setup, click Time card profiles. Or, from the top of any JAMIS Administration screen, click Time Card Setup > Time Card Profiles. The Time Card Profiles screen appears.

2. Click Add. The screen displays time card profile header entry fields in the top section.

3. Enter up to 10 characters to designate a time card Profile Code.

4. Enter up to 30 characters for a Description of the code.

5. Select an existing time card Schedule Code from the dropdown list.

6. Select a Profile Frequency from the dropdown list.
   
   Note: The profile frequency defaults to the time card frequency that you set in the time card schedule. Whether you can change the profile frequency depends on the time card frequency. See a table that explains the relationship among these three settings.

7. If employees attached to this profile should always receive overtime, click the Mandatory Overtime check box. Selecting this option means that if an employee enters overtime, and total hours do not meet the standard for the day or period, then the program issues a soft error even if the employee type is set to hard error. If you are validating only period totals, then you should check Mandatory Overtime.
   
   For example, you can require mandatory overtime for two twelve-hour days for a weekly total of 24 hours (rather than the expected 40); or for six seven-hour days.

8. Because you are setting up a profile for flexible work days, you should leave the Warn when employee doesn't meet both daily and profile total check box at the default of unchecked.

9. For the Use time card schedule hours for the total regular hours dropdown list:

• If your company does not use variable-length work weeks, accept the Not Used default.

• If your company does use variable-length work weeks, read an explanation of your options.

10. Select an existing profile error message from the dropdown list.

11. Click Save to commit your time card profile header entries. The screen displays time card profile detail lines in the bottom section.
    
    Hint: While adding a new time card profile, if you haven’t clicked Save yet, you can click Back to cancel any entries that you’ve made. From there, you can choose to restart the process for adding a new time card profile, or you can retrieve existing profiles to change or delete.

To create the profile detail for flexible work days

1. If your company has flexible work days within a work period, leave the daily entries blank in the Regular fields.

2. Click Edit to the left of the total detail line for which you want to make entries. Editable detail entry fields appear.
   
   Depending on the profile frequency, this can be a weekly, biweekly, semi-monthly, or monthly total. See a table that shows the relationship between the profile frequency and the units of time for which you can set totals.

3. Enter up to two decimal places for the minimum, maximum, or range of hours in the Regular From and Through fields.

4. Click Update to commit your time card profile detail entries.

5. Repeat steps 2 through 4 for each applicable total.