Allowing approval of only submitted time cards

You can restrict approvers to approving only submitted time cards. If you turn on the Only submitted time cards can be approved check box:

• Approvers can approve time cards with any status except for Open.

• On the Approval View screen, if an approver clicks the check box for a time card with an Open status and then clicks Approve Selected, the system will not allow that time card to be approved.

• If an approver opens a time card with an Open status, s/he cannot approve it, but s/he can still review it and reject it.

• An approver can still change a time card with an Open status if you select on the e-timecard Initialization screen, Approvals tab to allow approvers to modify time cards.

• If you designate a company-wide approver on the e-timecard Initialization screen, Approvals tab, this individual can still approve time cards with an Open status.

• If changes are made to a previously submitted time card, then an approver can approve that time card while it has an Open status, because it was at one time submitted.

To allow approvers to approve unsubmitted time cards, you do not need to do anything. The system’s default is to allow approval.