What are your choices for requiring an explanation?

All reason codes except for those with a reason type of Delegate Approval can also require users to provide a more detailed explanation. When you select the Explanation Required check box, “(explain)” appears to the right of the reason code in the dropdown list that users see to prompt them for an additional explanation. If you do not select the Explanation Required check box, then users still have the option of entering an additional explanation if they choose.

Example

Our demo company sets up the following reason codes for rejecting time cards.

In this example, an approver who selects reason codes R3, R4, or R5 when rejecting a time card must provide the employee with an explanation beyond the short description for the code.