Splitting time card periods

There are occasions when you may need to split the time card periods that you automatically generated into smaller periods. Some situations where you may want to use this feature include: if the first period of a new schedule needs to be a short week; if a period overlaps months; or at year end if you want to separate the costs of the previous and new years.

Let’s say that the time card period starts on 12/29/08 and ends on 1/11/09, and the pay period ends on 1/11/09. You want to create two short time card periods, one to finish 2008 and one to start 2009. After you click Split, you enter 12/31/08 in the Time Card Period End Date field. As a result, e-timecard creates the following, new periods from the original period.

After you generate periods automatically, follow these steps to manually split a period.

To split time card periods

1. From the JAMIS Administration home page > Daily Processes tab, under Management, click Time card schedules. Or, from the top of any JAMIS Administration screen, click Time Card Setup > Time Card Schedules. The Time Card Schedules screen appears, displaying any time card schedules that you have already set up.

2. Find the time card schedule for which you want to split periods. You may need to scroll. JAMIS displays the records in ascending order by time card schedule code. You can sort the list differently by clicking the appropriate column heading once or twice.

3. Click Edit to the left of the time card schedule for which you want to split periods. The Time Card Schedule Details screen appears, displaying all time card periods for the schedule in the bottom section of the screen.

4. Find the time card period that you want to split. You may need to scroll. JAMIS displays the records in ascending order by time card period start date. You can sort the list differently by clicking the appropriate column heading once or twice.

5. Click Edit to the left of the time card period that you want to split.

6. Click Split to the right of the Time Card Period End Date field. JAMIS makes this field editable.

7. Enter the time card period end date for the first of the two short periods that you are creating from this period. e-timecard will use the remaining days of the period for the second short time card period.

8. Click Update to finish splitting the time card period. e-timecard updates the list of the time card schedule’s periods, displaying both of the small periods that the split created.

9. Repeat the appropriate steps as needed to split additional time card periods.