Setting e-timecard defaults for employee types

The steps below show you how to set e-timecard defaults for employee types.

To set e-timecard defaults for an employee type

1. On the Employee Types screen, click the e-timecard Data tab.

2. Click on the Time Card Profile Code dropdown arrow to select the code that sets default work hours for the employee type.

3. Click on the Holiday Schedule dropdown arrow and select a holiday schedule code, or leave this field blank if it is not applicable.

4. Select a Time Card Error Type for each of the following fields. Your choices for error type are Soft Error, Hard Error, or No Validation.

• Daily

• Weekly

• Biweekly

• Semi-Monthly/Monthly

• Holiday

• 6th Day

• 7th Day

• Recognition Pay (user-defined label)

5. For the Select Time Card Jobs from field, select one of the following options from the dropdown list.

• Personal Job

• Personal Job and Manual Entry

• Personal Job and Job Master

6. For the Select Pay Codes from field, select one of the following options from the dropdown list.

• Employee Codes Only

• Employee Codes and Standard Codes

• Employee Codes and Master Codes

7. Click the check box for Calculate Prorated Hours During Export/Archive to turn on this option. It is available to users of e-timecard standalone only.

8. Click the check box for Allow Employees to Overcharge Accrual Balances to turn on this option.

9. If you select the check box in the previous step, then in the Maximum Hours Allowed for Overcharging Accrual Balances field, enter the number of hours that employees are allowed to charge over their accrued balances.

10. Click the Self-Approve Time Cards check box if you want to let employees approve their own time cards.

11. Click the Enable Start/Stop Time check box if you want to let employees enter clock-in and clock-out times on their time cards.

12. Enter 1 in the Maximum Pay Codes field if you want employees to select from single pay codes, or enter a number between 2 and 4 if you want employees to use combination pay codes. Combination pay codes are available to users of e-timecard standalone only.

13. Select Yes from the Prompt to Copy Last Time Card dropdown list if you want e-timecard to prompt the employee to copy jobs from the previous, submitted time card.

14. The Secure Special Pay Code and Allow Negative Special Amount fields determine whether employees who belong to this employee type—as well as their approvers—are restricted from entering special pay codes and amounts on time cards, and whether users can enter negative special pay code amounts. These are your options:

• Click the Secure Special Pay Code check box if only group timekeepers can enter special pay codes and amounts on time cards.

• Click the Allow Negative Special Amount check box to let users enter both negative and positive special pay code amounts.

15. In the Holiday Prorate Range (%) From and Through fields, enter a range of full-time percent values for which you want to prorate employee holiday hours. If the employee’s full-time percent falls within the range that you enter here, then e-timecard prorates the holiday hours that it automatically inserts onto the time card.

16. Under Business Days, click the check box for each day that you want to consider a business day for this employee type.

17. Click Save to commit your employee type entries.