Creating an org9

Follow these steps to create an org9 record.

To create an org9

1. From the JAMIS Administration home page > Setup tab, under Master Files, click Organizations. Or, from the top of any JAMIS Administration screen, click Master Files > Organizations. The Org9 Setup screen appears.

2. In the Org9 Code (user-defined label) field, enter up to six alphanumeric characters for a code to identify the org9 level.

3. In the Org9 Description (user-defined label) field, enter up to 30 characters for the name of the org9.

4. Enter a Manager ID. To look up valid employee IDs, click to the right of the field.

5. Enter a number between 1 and 4 for the Maximum Pay Codes field.

6. Select an option from the Copy Last Time Card dropdown list to determine whether e-timecard prompts the employee to copy jobs from the previous, submitted time card.

7. The default for the Link Jobs and Work Orders (user-defined label) field is Do Not Link Jobs and Work Orders. Accept this default, or select one of the following options from the dropdown list to allow employees to enter work orders linked to job numbers.

8. Link Job to Work Orders: A job can be linked to one or more work orders, but a work order cannot be linked to more than one job.

9. Link Work Order to Multiple Jobs: A work order can be linked to multiple jobs, and a job can be linked to multiple work orders.

8. Select an option from the Change Reason Codes dropdown list to determine what circumstances require employees to provide reason codes for changing time card data.

• Never

• Any Change

• After Submitted

• After Archived

9. Select an option from the Mass Entry Reason Codes dropdown list to determine what circumstances require group timekeepers to provide reason codes for entering other employees’ time.

• Never

• Once

• Same as Employee

10. Select an option from the Labor Category Validation (user-defined label) dropdown list to determine how e-timecard validates the contract labor category.

• Yes

• No

• Blank

11. For the Job Instructions field, check one or two of the boxes as needed to determine whether approvers are required to enter job instructions when adding to employees’ personal lists, and whether employees are allowed to modify these instructions. You can leave one or both check boxes blank if you wish to make approval entry of job instructions optional and/or disallow employee changes to job instructions.

• Require Approvers to Enter

• Let Employees Modify

12. Enter a job assignment code if you wish. To look up valid codes, click to the right of the field.

13. The Status field defaults to Active. To create an inactive org9, select Inactive from the dropdown list.

14. Click Update to commit your org9 entries.